TPM Project on Citizens Participating in Governance Updates

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The Third Party Monitoring (TPM) Project on Citizens Participating in Governance (CPaG) is a monitoring engagement of civil society organizations in partnership with the United Nations Development Program (UNDP). It involves citizens as school-based volunteers in monitoring the DepEd computerization program and DSWD KC-NCDPP Bottom-Up Budgetting Projects, particularly Day Care, Crisis and Senior Citizen Centers, and Tribal Shelter.

TPM Project Coverage

The DepEd Computerization Program is centered in four provinces in the Cordillera, namely Abra, Benguet, Kalinga, and Mountain Province. A total of 13 schools have been engaged: Marc Ysrael B. Bernos Memorial High School (La Paz, Abra), Alejo M. Pacalso Memorial National High School (Itogon, Benguet), Atok National High School (Atok, Benguet), Benguet National High School (La Trinidad, Benguet), Gov. Bado Dangwa Agro-Industrial School (Kapangan, Benguet), Baguio City National High School (Baguio City), Irisan Senior High School (Baguio City), Southern Tinglayan National High School (Tinglayan, Kalinga), Bangad National High School (Tinglayan, Kalinga), Makutay-Palao National High School (Riza,l, Kalinga), Tabuk City National High School (Tabuk, Kalinga). Tadian School of Arts and Trades (Tadian, Mountain Province), and Paraecelis Technical and Vocational School (Paracelis, Mountain Province).

Activities Conducted in the TPM Project

  1. Meeting with some NLCGG members was conducted on October 3, 2016 in Baguio City, to orient them on the TPM Project
  2. Project Team and provincial coordinator attended the Project kick-off on October 4-7, 2016 at Marco Polo Hotel
  3. Preparation and sending of coordination letter to DepEd Regional Office and Division of Baguio City and Abra
  4. Organization and recruitment of community and/or school based volunteers in the different schools for deployment
  5. Training of 29 school-based volunteer monitors and Provincial Coordinators on the DepEd monitoring tool using QR Codes and online survey on November 9-10, 2016
  6. Deployment of 24 volunteers to conduct readiness assessment of the schools to receive the computer shipment using the DepEd readiness checklist

Scope of Monitoring

  • Readiness Assessment of the Computer Laboratory

Out of the 13 schools, six were not ready during the visit on the month of November 2016. The monitoring team observed the following: 1) no computer room yet in MYMNHS in Abra and PTVS in Paracelis; 2) no computer tables, chairs, electrical outlet in SHS in Irisan, Baguio; 3) no electrical outlet installed in Baguio City NHS; and no electrical outlet in Southern Tinglayan and Bangad NHS. There were schools not ready for project implementation due to the delayed completion of Senior High School buildings.

  • Delivery Monitoring

Computers were delivered ahead of time in eight out of the 13 schools; four schools on schedule; and one school delayed due to the delivery truck’s engine problem. In Atok NHS and Tadian School of Arts and Trades. computers were delivered during night time. All pallets were unwrapped because the door of the computer room is not enough for the pallet size except for Atok and Paracelis. Some deliveries were transferred to smaller trucks due to the road condition leading to some of the schools (GBDIS, Atok NHS, TSAT, and Paracelis TVS).

  • Installation Monitoring

Computers have already been installed in all schools except MYBNHS in Abra. In the process, the monitoring team discovered that power supply in GBDAIS is not enough to run all computers. Situation is the same in Macutay-Palao NHS. Computer rooms in Bangad NHS and Benguet NHS meanwhile are not wide enough to accommodate 51 units. Lastly, Microsoft Office was not activated in all computer units installed in Tabuk CIty NHS, Macutay-Palao, Southern Tinglayan, and Paracelis.

  • Responsiveness

The following are the results of responsiveness monitoring:

SchoolIssues RaisedWhat has been addressed
SHS, BCNHSNo tables and chairs

No electrical outlet

Completed

Completed with certification from city electrician

BCNHSNo electrical outletCompleted with certification from city electrician
Benguet NHSNo door iron GrillsSteel double door was installed
Southern Tinglayan NHSPresence of low portion of the perimeter fenceCompleted
Matucay-Palao NHSNo electrical outlet

No door grills

No electrical outlet

Not addressed

Completed

The school tapped the KAELCO for the electrical plan and installation was completed.

Paracelis TVSNo iron grills for doors and windows

No electrical outlet

Grills on windows

Completed

MYBMNHSNo computer roomAbout to finish

 

Challenges, Issues and Concerns

Typhoon Lawin really affected the scheduled monitoring activities. Some schools were not visited as scheduled due to unpassable roads. After the typhoon, coordination with provincial coordinators and volunteers became a challenge because of mobile network issues in the areas. Poor internet connection in some areas also hindered the transmission of monitoring results.

Other issues faced by the monitoring team are the following:    

Some schools have no idea on the table and electrical layout. The number of computer units distributed is more than what is required based on the number of students. Some school principals are also not aware of TPM.

Recommendations

Given the findings, experiences, and issues raised, the monitoring team came up with the following recommendations:

DepEd should include in their plan/budget for the design and construction of a standard computer room that is spacious, safe, and conducive for learning.

Schools should give importance to the electrical supply/outlet which is one of the most essential things in a computer laboratory.

Certification from municipal/city electrician should be mandatory.

DepEd should provide standard electrical plan of a computer laboratory for the school to follow.

In the selection of recipient schools, availability of computer room should be given emphasis or it should be a priority requirement.

For the sustainability of the computers, the schools that have small MOOE, the DepEd should partner or seek assistance from the concerned LGU for computer maintenance.

DepEd should hire computer technicians to look into the maintenance even in school clusters.

Packaging (pallet size) of computers to be delivered in the school should be based on the opening of doors and also, it will be lighter to carry.

Delivery in the school should be during school hours.

DepEd should include budget for the provision of electric transformer for every school nationwide especially the schools that have more facilities.

Computers to be distributed in a particular school should have no huge excess based on the number of students.

The DSWD-BUB 2016 Projects, meanwhile, are implemented in the following areas:

Readiness Assessment

To determine whether or not the areas are ready for project implementation, the monitoring team conducted a series of on-site readiness assessments. Involved in the process are the following steps:

  • coordination of letter to RD of DSWD
  • acquisition of project documents from UNDP Regional Team
  • courtesy call to LGUs
  • securing other pertinent documents at the LGU
  • validation of the proposed construction site.

Findings/Observations

The monitoring team observed the following:

  • There is no final decision yet on where to construct the ili Day Care Center in Conner,Apayao. The proposed site is in sitio Liwan but dinatedlot is quite far from the community. DSWD suggested to place it in the community. Lot is available with deed of donation. However, UNDP Team found out that only 5 children will be benefited. UNDP suggested to transfer the location along the highway where more children could benefit from the project.
  • There are proposed sites located with ravine which is dangerous to children. (Patucannay and Palao, Bangued).
  • Donated lot for Patucannay, Bangued Day Care Center has no allowance for roofing overhang.
  • Donated lot for Alab, Bontoc Day Care Center is smaller than the building.
  • Some LGUs are very accommodating.
  • There is no copy of project proposal yet for the 3-in-1 project in Sadanga

Recommendations

Given the findings, experiences, and issues raised, the monitoring team came up with the following recommendations:

  • DSWD, UNDP, LGU and community to decide where the ILI DCC in Conner be constructed
  • Barangay LGU to provide protection (fence) of children from ravine (Patucannay and Palao, Bangued)
  • UNDP, DSWD, and LGU to clear the insufficient donated lot for Patucannay, Bangued, and Alab, Bontoc